Tired of Chasing New Patients While Your Practice Could Be Thriving?

Discover How We Help Functional Medicine Pracitioners Leverage AI to Automate Patient Acquisition, Nurture Leads, and Scale Their Impact

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Does this sound like you?

Inconsistent Patient Flow

The nagging uncertainty of where your next high-value patient will truly come from, leading to revenue spikes and disheartening dips.

Marketing Overwhelm

Drowning in a sea of tactics, platforms, and endless tasks that steal your clinical time and leave you feeling scattered.

Uncaptured Impact

The painful reality that your expertise isn't reaching every one who desperately needs it, simply because your message isn't cutting through the noise.

Imagine a Future Where Qualified Patients Find You, Effortlessly.

You dedicated years to mastering root-cause medicine, not wrestling with complex marketing funnels. Yet, attracting and converting the right high-value patients feels like a constant uphill battle.

This isn't just a marketing hiccup; it's the profound challenge of translating your unique, life-changing work into predictable, scalable growth.

This struggle does more than just stunt your growth; it siphons your energy, limits your reach, and ultimately traps your clinic's growth. You built your practice to heal, to expand, to lead – not to be perpetually consumed by the marketing grind.

You know your specialized care changes lives. You have the expertise, the passion, and the innovative protocols.

BUT your calendar isn't consistently filled with your ideal, high-value patients.

And your brand isn't cutting through the digital noise, leaving you feeling invisible.

You're perpetually caught in the marketing hustle, wishing for a predictable system that runs itself.

Introducing Practice Growth Engine, powered by Lead Better HQ.

This is the ultimate AI-powered + your personalized marketing team experience, that is designed to take your clinic from overlooked to overbooked (AKA - “let’s get you on the waiting list”).

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Activating Your Practice for Undeniable Growth

Born from the strategic branding expertise of the Brand Better® team, we understand the unique needs of functional medicine practitioners. We've built the ultimate AI-powered marketing engine, purpose-built to eliminate your patient acquisition headaches and fuel your practice's growth.

We don't just manage your marketing; we automate your patient pipeline, giving you back time, reducing stress, and ensuring a consistent flow of ideal clients.

Practice Growth Engine is your high-touch, full-suite AI marketing partner, seamlessly integrated and run entirely for you on our customized all-in-one platform, Lead Better HQ.

Done-For-You Lead Generation & Patient Acquisition

Benefit: Stop chasing cold leads. We'll identify and pre-qualify a steady stream of ideal patients, then warm them up through personalized conversations and book them on to sales calls, seamlessly.

Features: Lead generation, automated follow-up sequences, personalized messaging, lead scoring.

Done-For-You SEO Authority Builder

Benefit: Be the first choice. Dominate search results for critical functional medicine queries, bringing high-intent patients directly to your digital doorstep.

Features: Keyword research, on-page optimization, local SEO, content strategy, link building (high-level overview).

Done-For-You "Always-On" AI-Powered Patient Concierge

Benefit: Ensure every inbound patient inquiry is instantly captured, pre-qualified, and flawlessly converted into a booked appointment, 24/7.

Features: Reclaim countless hours, eliminate missed opportunities, and secure consistent revenue, transforming every phone call into a booked patient.

Done-For-You Email Marketing

Benefit: Turn subscribers into patients. Nurture your audience with valuable content, compelling offers, and automated sequences that drive bookings and build lasting relationships.

Features: Weekly newsletter creation, welcome sequences, promotional campaigns, patient education series, automated follow-ups.

Done-For-You Performance & Strategic Insights

Benefit: Gain absolute clarity and strategic confidence in your practice's growth. Understand exactly what's working, optimize your investments, and chart a clear path forward with expert guidance, ensuring every marketing dollar yields maximum impact and consistent ROI.

Features: Weekly detailed performance reports, monthly dedicated strategic review sessions, real-time analytics dashboard access, AI-driven performance insights, ongoing optimization recommendations, and market trend analysis.

Lead Better HQ (CRM)

Benefit: Never lose a lead again. Seamlessly track every patient interaction, manage appointments, and automate follow-ups, ensuring a smooth journey from prospect to loyal patient.

Features: Patient pipeline management, appointment scheduling, automated reminders, communication hub, comprehensive patient profiles.

Why Practice Growth Engine, powered by Lead Better HQ is the Unfair Advantage for Functional Medicine Practitioners.

For over 10 years, we haven't just been a marketing agency; we've been the trusted architects behind the growth of the best functional medicine doctors and clinics in the space. We've lived and breathed your mission, understood your unique patient journeys, and mastered the art of articulating complex functional solutions with clarity and impact.

We don't just do marketing; we specialize in functional medicine. We speak your language and understand your patient's journey.

AI-Driven Efficiency: We leverage cutting-edge AI to automate tasks, personalize interactions, and optimize campaigns for unparalleled results, saving you time and money.

"Truly "Done-For-You": Unlike other agencies, we handle everything within our Lead Better HQ platform. No software to learn, no complex dashboards to navigate. We manage the tech, you reap the rewards.

High-Touch Partnership: You're not just a client; you're a partner. Our dedicated team provides personalized strategy and support, ensuring your unique goals are met.

Proven Track Record: Built on the foundation of Brand Better's success in elevating health and wellness brands, Practice Growth Engine, powered by Lead Better HQ brings a proven methodology for digital growth.

Focus on ROI: Every strategy, every campaign is designed with one goal: delivering a tangible return on your investment through qualified patient acquisition.

Our team is trusted by health entrepreneur brands

A message from our founder,

Nicole Harlow

The AI Revolution Is Here: Is Your Practice Leading Or Lagging?

The marketing landscape is undergoing its most profound transformation in decades, and it's powered by AI. This isn't a future trend; it's the present reality shaping who wins the patient acquisition race.

While others are still contemplating what ChatGPT is, your most forward-thinking competitors are already quietly deploying advanced AI to out-engage, out-optimize, and ultimately, out-acquire the very patients you aim to serve.

Consider the stark reality:

Your Competitors are Watching: They're evaluating how to streamline their operations, automate their lead flow, and ensure their phone lines are never un-answered – all via AI.

The Cost of Hesitation: Every day you delay deploying this intelligence, you're not just missing out on leads; you're conceding ground to other doctors who are leveraging AI for 24/7 patient engagement, hyper-personalized outreach, and relentless optimization.
The Unfair Advantage: This isn't about working harder. It's about working smarter, faster, and at a scale no human team can match. AI processes data, crafts responses, and books appointments with lightning speed and unwavering precision.

The question is no longer if your practice needs AI; it's whether you'll be among the pioneers who reap its exponential rewards, or among those who are left behind scrambling to catch up.

Practice Growth Engine doesn't just offer you a seat at the table of the AI revolution; it hands you the controls to lead it. We've integrated this cutting-edge intelligence, ready-to-deploy, ensuring your clinic is not just participating in the future of marketing, but actively defining it. The choice is clear: lead the charge with AI, or risk watching your market share erode to those who do.

The Human Heart of Your AI-Powered Marketing Engine.

While Practice Growth Engine harnesses the unparalleled power of cutting-edge AI, we want you to know this isn't a hands-off, automated black box. Far from it.

We are a full 360-degree marketing agency, deeply specialized in the unique world of functional medicine for over a decade.

Our AI is a brilliant accelerant, yes, but the driving force, the strategic mind, and the empathetic understanding behind your success is unequivocally human.

This is a high-touch, highly personalized partnership.

Strategic Partnership for Soulful Growth

You'll have a dedicated Senior Strategist, equipped with the most cutting-edge techniques, who intimately understands your clinic's mission and your deepest aspirations for patient impact.

Dedicated Guidance

Your senior strategist is your trusted advisor, ensuring your unique vision is reflected in every campaign.

Continuous Optimization

A human expert relentlessly fine-tuning your AI-powered systems for peak performance and exponential results.

Weekly Performance Insights

Not just raw data, but strategic analysis and actionable recommendations delivered directly to you.

Nicole Harlow

FOUNDER

Trixie Maningding

CLIENT SUCCESS

Rowena Magat

DIRECTOR OF TECH AND AI

Amy Richards

MARKETING COPYWRITER

Sabrina Varela

BRAND + WEB DESIGN

Your Marketing, Simplified & Supercharged

We harness the power of Lead Better HQ – our robust all-in-one marketing platform – to centralize every aspect of your patient acquisition.

And even better: we run it for you.

No tech headaches, just results

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Lead Better HQ Replaces Dozens of Disjointed Tools: Simplify & Save

Imagine the frustration of juggling countless subscriptions: separate platforms for emails, texts, calendars, DMs, sales funnels, CRMs, review management, and course hosting. Each one a silo, each an additional cost, each demanding its own learning curve. Lead Better HQ obliterates this complexity. It is the definitive all-in-one powerhouse engineered to consolidate your entire digital operation, replacing a myriad of expensive, inefficient tools with one seamless, intuitive system.

Unified Patient Communication Hub

The Problem It Solves: Scattered messages, missed inquiries, slow responses.

The Solution: An intelligent, single inbox for all your patient interactions – email, SMS, phone calls, voicemail, Facebook™ Messenger, Instagram™ DMs, and Google® Business Messaging. See every conversation trail in one place, ensuring no lead is ever left waiting.

Replaces: Gmail™, Outlook™, Messenger, Instagram™ DMs, PhoneBurner™, HubSpot™, Salesforce™ (for communications).

AI-Powered Appointment Booking & Smart Calendars

The Problem It Solves: Missed booking opportunities, administrative time spent on scheduling, patient no-shows.

The Solution: Integrated booking calendars for you and UNLIMITED TEAM MEMBERS, seamlessly synced with Google Calendar™. Our advanced AI Booking Bot automatically schedules appointments, intelligently reduces no-shows with automated reminders, and optimizes your calendar for maximum conversions.

Replaces: Calendly™, Acuity™, ScheduleOnce™, traditional reception scheduling.

Intelligent Automation Workflows

The Problem It Solves: Manual follow-up, inconsistent nurturing, wasted hours on repetitive tasks.

The Solution: Deploy smart automation campaigns that engage leads across multiple channels (SMS, Email, Calls, DMs). Automate lead nurturing, appointment reminders, patient onboarding, invoicing, and contract management – delivering response rates up to 80% and saving countless hours

Replaces: Zoho™, ClickFunnels™, Ontraport™, ActiveCampaign™, AWeber™, MailChimp™, Keap™.

Effortless Reputation Management

The Problem It Solves: Overlooking patient feedback, struggling to collect reviews, reactive reputation defense.

The Solution: Automate your review requests, proactively monitor customer feedback, and manage your online reputation effortlessly. Our system ensures you consistently collect positive reviews, boosting your authority and attracting new patients with a stellar online presence.

Replaces: Birdeye™, Reputation.com™, Grade.us™, Podium™, Yext™.

Comprehensive Digital Asset & Team Management

The Problem It Solves: Fragmented digital presence, complex membership/course hosting, disjointed team workflows.

The Solution: Access a library of pre-built, high-converting funnels and website templates. Host unlimited online courses and private member communities directly within Lead Better HQ. Manage all your staff with individual logins, assign leads, track tasks, and launch calendars with ease.

Replaces: WordPress™, Squarespace™, ClickFunnels™, Kajabi™, Teachable™, Skool™, Mighty Networks™, Pipedrive™.

Streamlined Payments & Agreements

The Problem It Solves: Manual invoicing, scattered contracts, delayed payments.

The Solution: Fully automate your invoicing, contract management, and secure payment processing. Generate professional contracts with e-signing capabilities and ensure you get paid faster and more efficiently, all within the same unified system.

Replaces: HoneyBook™, DocuSign®, FreshBooks™, QuickBooks™, Wave™.

Ultimate Mobility & Integration

The Problem It Solves: Being tied to your desk, or using systems that don't talk to each other.

The Solution: Manage your entire practice on-the-go with our powerful mobile app. Respond to leads, track statuses, complete reminders, and conduct business anywhere. Plus, seamlessly integrate Lead Better HQ with over 2,000 other tools via custom integrations and Zapier.

Replaces: Desktop-only CRMs, inefficient remote workarounds.

Website Builder, Funnels & Landing Pages

The Problem It Solves: The headache of juggling disparate website builders, external hosting providers, and the constant struggle with plugins, updates, and security across fragmented platforms.

The Solution: Lead Better HQ provides your clinic with a robust, intuitive, all-in-one platform for building, hosting, and managing your entire online ecosystem. Utilize our user-friendly drag-and-drop builder and pre-loaded templates to create stunning, high-converting websites, sales funnels, and landing pages that are seamlessly integrated with your CRM and all marketing automations. Enjoy secure, reliable hosting without the external hassle

Replaces:

WordPress™, Squarespace™, Wix™, Shopify™ (for basic store/membership), GoDaddy™, Bluehost™, HostGator™ (hosting providers), countless individual plugins.

Is Practice Growth Engine, powered by Lead Better HQ Right For Your Practice?

This is not a service for every clinic.

This IS For You If...

You're a functional medicine clinic or solopreneur ready to scale.

You're overwhelmed by marketing and want a hands-off, done-for-you solution.

You understand the value of a consistent patient pipeline.

You're committed to long-term growth and patient impact.

You want to leverage cutting-edge AI without the tech complexity.

This ISN'T For You If...

You're looking for a quick fix or a "get rich quick" scheme.

You're not ready to invest in a comprehensive growth strategy.

You don't believe in the power of automated systems for lead generation.

You prefer managing all your marketing in-house.

For just $1997 per month, you gain an entire marketing team and a sophisticated AI system working tirelessly to grow your practice, allowing you to focus on what you do best: healing.

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Let's break down some numbers.

In the pursuit of consistent patient flow, many functional medicine practices unwittingly fall into the trap of fragmented marketing – piecing together disparate services, managing multiple vendors, and enduring an escalating monthly cost that far outweighs the results. It's time for radical transparency.

Here's a glimpse into what you might really be paying (or would be paying) to achieve just a fraction of what Practice Growth Engine delivers, all while juggling countless separate subscriptions:

Website SEO

($500-2500)

Email Marketing

($500-2500)

Hiring a full-time marketing manager ($60K-$100K+ annually)

AI Bot Management

($500-2500)

Automated Lead Generation

($1000-2500)

Software Stack

($800-1500)

Trial-and-error marketing strategies

(Missing out on sales each month)

Lost revenue from missed leads (Missing out every single month)

Estimated Cost of Fragmented Approach (Services + Software): Potentially $3,800 - $14,000+ per month, plus the cost of lost leads and sales.

Your Investment in The Practice Growth Engine: $1,997 per month

This isn't just a cost; it's an investment that frees up your time, eliminates marketing headaches, and delivers a consistent stream of high-value patients.

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Lead Better HQ's HIPPA Compliant Secure & Integrated Power

Your patients' sensitive data deserves the highest echelon of protection. Lead Better HQ is fully HIPAA compliant, adhering to the strictest industry standards for safeguarding Protected Health Information (PHI).

With Lead Better HQ, you gain not just a powerful marketing platform, but a secure sanctuary for your patient data, allowing you to focus on care without compliance anxieties.

We ensure seamless, strategic integration with well-known Electronic Health Record (EHR) systems, including:

Book Your FREE Growth Strategy Session Now

You want a functional medicine practice with a predictable patient flow and the freedom to focus on your transformative care. You've seen the power of Practice Growth Engine, powered by Lead Better HQ. Now, it's time to bring that vision into sharp focus for your clinic.

This is a no-pressure, high-value conversation designed to equip you with the strategic clarity needed to make your next best decision for growth. Let us show you how the future of predictable patients is ready to be activated within your practice.

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Your questions, answered.

What if I'm already using another CRM?

We seamlessly migrate you from other platforms to our Lead Better HQ CRM as part of the full-suite service to ensure maximum integration and efficiency.

Am I on a contract or month-to-month?

We are so profoundly confident in the transformative power of Practice Growth Engine that we don't believe in locking you into restrictive long-term contracts. Your investment is refreshingly straightforward: a month-to-month commitment.

This means you experience unparalleled flexibility while benefiting from continuous, compounding growth.

Should your needs evolve, or if you ever decide to transition away from our full-service management,

you maintain complete control.

What if I cancel marketing services - can I keep the CRM service?

You can downgrade your subscription at any time to retain full access to the powerful Lead Better HQ software system for just $197 per month. This ensures you can continue to leverage the unified communication, automation, and patient management capabilities that power your clinic, entirely on your terms.

I only want the software

Even more functional brands we've built.

Everything You Get With The Practice Growth Engine

Still wondering if "The Practice Growth Engine" is the singular solution your practice needs? Let's dismantle every component, unveil every advantage, and unequivocally lay bare the unparalleled value you're about to receive.

Here's the definitive breakdown of what you're investing in, and what you're gaining:

Your Monthly Command Center & Growth System ($1,997/month) includes:

Done-For-You Lead Generation and Patient Acquisition: Transcending reactive marketing by actively bringing hyper-targeted leads directly to your calendar.

Done-For-You SEO Authority Builder: Your clinic dominating organic search results and Google rankings.

Done-For You Lead Better HQ (CRM) Activation & Optimization: Your entire patient journey, from lead capture to nurturing, flawlessly automated.

Done-For-You Email Marketing: Your expertise consistently nurturing loyalty and driving patient engagement via email.

Performance Tracking Dashboard & Monthly AI Insights: Real-time data and actionable intelligence for continuous, optimized growth.

What You Get with Lead Better HQ (The Intelligent Backbone, No Extra Cost!):

Unified Communication Hub: All emails, SMS, DMs, and calls in one smart inbox.

AI-Powered Appointment Booking & Smart Calendars: Automated scheduling and reduced no-shows.

Intelligent Automation Workflows: Streamlined follow-up, nurturing, and operational tasks across channels.

Effortless Reputation Management: Automated review collection and brand monitoring.

Comprehensive Digital Asset Management: Pre-built funnels, website builder, courses, and memberships all in one place.

Streamlined Payments & Agreements: Automated invoicing, contracts, and secure payment processing.

Team Management & Collaboration: Add staff, assign leads, manage tasks effortlessly.

Ultimate Mobility & Integration: Manage on-the-go with the mobile app; integrates with 2,000+ tools (including EHRs).

Your Investment: Just $1,997 per month - (month-to-month pricing)

Your Total Value Captured: Over $30,000 in first-year value, plus continuous, compounding returns every month thereafter.

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Book Your FREE Growth Strategy Session Now

Get Started

Need a Powerful Brand Foundation? (The Essential First Step)

LOGO DESIGN | BRAND MESSAGING | WEB DESIGN

For Practice Growth Engine to truly unleash its full power and deliver guaranteed results, your clinic needs a robust, high-converting digital foundation. Without a crystal-clear brand, compelling messaging, and a strategically designed website, even the most advanced marketing efforts can fall flat. If your current brand isn't consistently attracting your ideal patients, your messaging feels scattered, or your website isn't actively converting visitors into leads, this is your crucial first step.

We can help you build this indispensable foundation (additional cost as needed).

Develop your unique brand DNA and powerful messaging.

Design a high-impact visual identity (logo design) that instills immediate trust.

Build a stunning, SEO-optimized, and conversion-focused website that serves as your 24/7 patient acquisition machine.

We'll ensure your clinic is positioned as the undeniable authority, ready to maximize every lead generated by Practice Growth Engine

Phase 1: Brand Mastery & Digital Foundation: We build your magnetic brand identity, craft compelling messaging, and launch your high-converting website

Phase 2: Accelerated Growth & Lead Generation: We immediately plug in Practice Growth Engine and Lead Better HQ to activate your new brand, ensuring a predictable, AI-powered flow of ideal patients directly into your clinic.

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Lead Better HQ

(Software-Only Option)

While Lead Better HQ is the foundational technology powering "The Practice Growth Engine," we understand that some practitioners may initially be looking only for a comprehensive, AI-driven software solution to consolidate their existing tools and streamline operations.If you're ready to experience the transformative power of a unified digital ecosystem, eliminate redundant software subscriptions, and put your practice's growth on a single, secure platform, Lead Better HQ software is available as a standalone subscription.