The Intelligent Clinic Growth Platform: Automate Your Practice. Accelerate Your Patients.

Discover How We Help Functional Medicine Practitioners Leverage AI to Automate Patient Acquisition, Nurture Leads, and Scale Their Impact with Our HIPAA-Compliant Marketing Powerhouse.

Does this sound like you?

Inconsistent Patient Flow

The nagging uncertainty of where your next high-value patient will truly come from, leading to revenue spikes and disheartening dips.

Marketing Overwhelm

Drowning in a sea of tactics, platforms, and endless tasks that steal your clinical time and leave you feeling scattered.

Uncaptured Impact

The painful reality that your expertise isn't reaching every one who desperately needs it, simply because your message isn't cutting through the noise.

The Hidden Tax on Your Time & Potential: Why Sales and Marketing Is Holding You Back

You dedicate your life to uncovering root causes and restoring health. But the demands of modern practice building often pull you into a constant battle against:

  • Missed Opportunities: Calls go unanswered, website chats linger, DMs sit unseen outside business hours.

  • Scheduling Chaos: The endless back-and-forth of appointment booking, confirmation, and reminders.

  • Lead Leakage: Prospects interested today are lost tomorrow due to slow follow-up and inconsistent nurturing.

  • Fragmented Systems: Juggling a separate CRM, email platform, scheduling tool, and communication apps – each a silo, each a monthly fee, each a drain on your mental energy.

  • Unpredictable Growth: Relying on word-of-mouth or sporadic efforts, leaving your calendar prone to frustrating dips.

This relentless manual grind doesn't just steal your time; it costs you patients, revenue, and the peace of mind to truly focus on your mission.

Introducing Lead Better HQ.

This is the ultimate HIPAA-Compliant, AI-powered + your personalized marketing team experience, that is designed to take your clinic from overlooked to overbooked (AKA - you've got patients on the waiting list).

Activating Your Practice for Undeniable Growth

Born from the strategic branding expertise of the Brand Better® team, we understand the unique needs of functional medicine practitioners. We've built the ultimate AI-powered marketing engine, purpose-built to eliminate your patient acquisition headaches and fuel your practice's growth.

This isn't just software; it's your practice's command center, meticulously engineered to automate, unify, and elevate every aspect of your patient acquisition and operational efficiency. Leveraging the power of Lead Better HQ and cutting-edge AI, we set up the systems that work tirelessly for you.

Intelligent Virtual Practice Assistant

  • The Problem It Solves: Missed calls, slow responses, manual qualification.

  • The Solution: We expertly set up and customize AI agents to serve as your tireless virtual assistants. This includes:

    Always-On Patient Concierge (Voice AI): Answers phone calls 24/7, engages callers naturally, gathers data, answers FAQs, and books appointments directly onto your calendar, handling multiple calls simultaneously.

    Omni-Channel Engagement Architect (Conversational AI): Engages leads across your website chat, Facebook/Instagram DMs, and WhatsApp, nurturing conversations and guiding prospects to conversion.

  • Your Gain: Never miss a lead, automate patient interactions, elevate patient experience, and dramatically reduce administrative burden.

Automated Sales Pipeline & Lead Nurturing System

  • The Problem It Solves: Leads falling through the cracks, inconsistent follow-up, stalled sales cycles.

  • The Solution: We set up your custom sales pipeline within Lead Better HQ, mapping out lead stages from "New Lead" to "Enrolled Patient." We then implement powerful automation workflows for automated follow-up (email, SMS), lead scoring, and internal task creation, ensuring every prospect is nurtured effectively.

  • Your Gain: A clear, streamlined sales process, consistent lead nurturing, and improved conversion rates, turning more prospects into committed patients.

Engaging Email Marketing & Lead Nurture

  • The Problem It Solves: Disconnected communication, generic emails, and leads forgetting about your expertise.

  • The Solution: We craft and deliver compelling email campaigns and automated sequences – from welcome series to patient education and re-engagement – that build deep relationships and drive bookings.

  • Your Gain: Consistently nurtured patient relationships, increased bookings, and effortless patient retention.

Strategic Social Media Content Creation

  • The Problem It Solves: Inconsistent social media presence, generic content, and the time drain of building community.

  • The Solution: We expertly craft 12 professionally designed, branded social media posts per month, strategically aligned to showcase your expertise and inspire action.

  • Your Gain: An elevated, consistent online presence, increased brand visibility, and effortless attraction of ideal patients.

Automated Appointment Booking & Smart Calendar Systems

  • The Problem It Solves: The endless back-and-forth of scheduling, high no-show rates.

  • The Solution: We set up your integrated booking calendars for you and your team (syncing with Google Cal), along with powerful automations. This includes AI-driven booking bots, automated confirmation emails/SMS, reminder sequences (to drastically reduce no-shows), and post-appointment follow-ups.

  • Your Gain: Seamless scheduling, higher show-up rates, and more time for patient care.

Conversion-Ready Funnel & Website Templates

  • The Problem It Solves: The challenge of building high-converting landing pages and lead generation assets.

  • The Solution: We provide and customize proven, pre-built templates for your core website pages, lead magnet funnels, webinar registration pages, and discovery appointment booking pages. These are designed for optimal conversion and branded to your clinic.

  • Your Gain: Launch effective lead generation assets quickly, ensure consistent branding, and accelerate your patient acquisition efforts.

Why Lead Better HQ is the Unfair Advantage for Functional Medicine Practitioners.

For over 10 years, we haven't just been a marketing agency; we've been the trusted architects behind the growth of the best functional medicine doctors and clinics in the space. We've lived and breathed your mission, understood your unique patient journeys, and mastered the art of articulating complex functional solutions with clarity and impact.

We don't just do marketing; we specialize in functional medicine. We speak your language and understand your patient's journey.

Lead Better HQ is for functional medicine practitioners ready to:

  • Transform unpredictable lead generation into a steady, reliable patient pipeline.

  • Automate patient interactions from first contact to booked appointment.

  • Consolidate a dozen disparate tools into one seamless, cost-effective system.

  • Reclaim hours from administrative tasks and focus on transformative patient care.Scale their impact and revenue without the burnout of manual effort.

Our team is trusted by health entrepreneur brands

A message from our founder,

Nicole Harlow

The AI Revolution Is Here: Is Your Practice Leading Or Lagging?

The marketing landscape is undergoing its most profound transformation in decades, and it's powered by AI. This isn't a future trend; it's the present reality shaping who wins the patient acquisition race.

While others are still contemplating what ChatGPT is, your most forward-thinking competitors are already quietly deploying advanced AI to out-engage, out-optimize, and ultimately, out-acquire the very patients you aim to serve.

Consider the stark reality:

  • Your Competitors are Watching: They're evaluating how to streamline their operations, automate their lead flow, and ensure their phone lines are never un-answered – all via AI.

  • The Cost of Hesitation: Every day you delay deploying this intelligence, you're not just missing out on leads; you're conceding ground to other doctors who are leveraging AI for 24/7 patient engagement, hyper-personalized outreach, and relentless optimization.

  • The Unfair Advantage: This isn't about working harder. It's about working smarter, faster, and at a scale no human team can match. AI processes data, crafts responses, and books appointments with lightning speed and unwavering precision.

The question is no longer if your practice needs AI; it's whether you'll be among the pioneers who reap its exponential rewards, or among those who are left behind scrambling to catch up.

Lead Better HQ doesn't just offer you a seat at the table of the AI revolution; it hands you the controls to lead it. We've integrated this cutting-edge intelligence, ready-to-deploy, ensuring your clinic is not just participating in the future of marketing, but actively defining it. The choice is clear: lead the charge with AI, or risk watching your market share erode to those who do.

The Human Heart of Your AI-Powered Marketing Engine.

While Lead Better HQ harnesses the unparalleled power of cutting-edge AI, we want you to know this isn't a hands-off, automated black box. Far from it.

We are a full 360-degree marketing agency, deeply specialized in the unique world of functional medicine for over a decade.

Our AI is a brilliant accelerant, yes, but the driving force, the strategic mind, and the empathetic understanding behind your success is unequivocally human.

This is a high-touch, highly personalized partnership.

Strategic Partnership for Soulful Growth

You'll have a dedicated Senior Strategist, equipped with the most cutting-edge techniques, who intimately understands your clinic's mission and your deepest aspirations for patient impact.

Dedicated Guidance

Your senior strategist is your trusted advisor, ensuring your unique vision is reflected in every campaign.

Continuous Optimization

A human expert relentlessly fine-tuning your AI-powered systems for peak performance and exponential results.

Weekly Performance Insights

Not just raw data, but strategic analysis and actionable recommendations delivered directly to you.

Nicole Harlow

FOUNDER

Trixie Maningding

CLIENT SUCCESS

Rowena Magat

TECH AND AI

Amy Richards

MARKETING COPYWRITER

Sabrina Varela

BRAND + WEB DESIGN

Your Marketing, Simplified & Supercharged

We harness the power of Lead Better HQ – our robust all-in-one marketing platform – to centralize every aspect of your patient acquisition.

And even better: we run it for you.

No tech headaches, just results

Lead Better HQ Replaces Dozens of Disjointed Tools: Simplify & Save

Imagine the frustration of juggling countless subscriptions: separate platforms for emails, texts, calendars, DMs, sales funnels, CRMs, review management, and course hosting. Each one a silo, each an additional cost, each demanding its own learning curve. Lead Better HQ obliterates this complexity. It is the definitive all-in-one powerhouse engineered to consolidate your entire digital operation, replacing a myriad of expensive, inefficient tools with one seamless, intuitive system.

Unified Patient Communication Hub

The Problem It Solves: Scattered messages, missed inquiries, slow responses.

The Solution: An intelligent, single inbox for all your patient interactions – email, SMS, phone calls, voicemail, Facebook™ Messenger, Instagram™ DMs, and Google® Business Messaging. See every conversation trail in one place, ensuring no lead is ever left waiting.

Replaces: Gmail™, Outlook™, Messenger, Instagram™ DMs, PhoneBurner™, HubSpot™, Salesforce™ (for communications).

AI-Powered Appointment Booking & Smart Calendars

The Problem It Solves: Missed booking opportunities, administrative time spent on scheduling, patient no-shows.

The Solution: Integrated booking calendars for you and UNLIMITED TEAM MEMBERS, seamlessly synced with Google Calendar™. Our advanced AI Booking Bot automatically schedules appointments, intelligently reduces no-shows with automated reminders, and optimizes your calendar for maximum conversions.

Replaces: Calendly™, Acuity™, ScheduleOnce™, traditional reception scheduling.

Intelligent Automation Workflows

The Problem It Solves: Manual follow-up, inconsistent nurturing, wasted hours on repetitive tasks.

The Solution: Deploy smart automation campaigns that engage leads across multiple channels (SMS, Email, Calls, DMs). Automate lead nurturing, appointment reminders, patient onboarding, invoicing, and contract management – delivering response rates up to 80% and saving countless hours

Replaces: Zoho™, ClickFunnels™, Ontraport™, ActiveCampaign™, AWeber™, MailChimp™, Keap™.

 Effortless Reputation Management

The Problem It Solves: Overlooking patient feedback, struggling to collect reviews, reactive reputation defense.

The Solution: Automate your review requests, proactively monitor customer feedback, and manage your online reputation effortlessly. Our system ensures you consistently collect positive reviews, boosting your authority and attracting new patients with a stellar online presence.

Replaces: Birdeye™, Reputation.com™, Grade.us™, Podium™, Yext™.

Comprehensive Digital Asset & Team Management

The Problem It Solves: Fragmented digital presence, complex membership/course hosting, disjointed team workflows.

The Solution: Access a library of pre-built, high-converting funnels and website templates. Host unlimited online courses and private member communities directly within Lead Better HQ. Manage all your staff with individual logins, assign leads, track tasks, and launch calendars with ease.

Replaces: WordPress™, Squarespace™, ClickFunnels™, Kajabi™, Teachable™, Skool™, Mighty Networks™, Pipedrive™.

Streamlined Payments & Agreements

The Problem It Solves: Manual invoicing, scattered contracts, delayed payments.

The Solution: Fully automate your invoicing, contract management, and secure payment processing. Generate professional contracts with e-signing capabilities and ensure you get paid faster and more efficiently, all within the same unified system.

Replaces: HoneyBook™, DocuSign®, FreshBooks™, QuickBooks™, Wave™.

Ultimate Mobility & Integration

The Problem It Solves: Being tied to your desk, or using systems that don't talk to each other.

The Solution: Manage your entire practice on-the-go with our powerful mobile app. Respond to leads, track statuses, complete reminders, and conduct business anywhere. Plus, seamlessly integrate Lead Better HQ with over 2,000 other tools via custom integrations and Zapier.

Replaces: Desktop-only CRMs, inefficient remote workarounds.

Website Builder, Funnels & Landing Pages

The Problem It Solves: The headache of juggling disparate website builders, external hosting providers, and the constant struggle with plugins, updates, and security across fragmented platforms.

The Solution: Lead Better HQ provides your clinic with a robust, intuitive, all-in-one platform for building, hosting, and managing your entire online ecosystem. Utilize our user-friendly drag-and-drop builder and pre-loaded templates to create stunning, high-converting websites, sales funnels, and landing pages that are seamlessly integrated with your CRM and all marketing automations. Enjoy secure, reliable hosting without the external hassle

Replaces:

WordPress™, Squarespace™, Wix™, Shopify™ (for basic store/membership), GoDaddy™, Bluehost™, HostGator™ (hosting providers), countless individual plugins.

Is Lead Better HQ Right For Your Practice?

This is not a service for every clinic.

This IS For You If...

  • You're a functional medicine clinic or solopreneur ready to scale.

  • You're overwhelmed by marketing and want an automated, done-for-you solution.

  • You understand the value of a consistent patient pipeline.

  • You're committed to long-term growth and patient impact.

  • You want to leverage cutting-edge AI without the tech complexity.

This ISN'T For You If...

  • You're looking for a quick fix or a "get rich quick" scheme.

  • You're not ready to invest in a comprehensive growth strategy.

  • You don't believe in the power of automated systems for lead generation.

  • You prefer managing all your marketing in-house.

With Lead Better HQ you gain an entire human-powered marketing automations team and a sophisticated AI-powered system working tirelessly to grow your practice, allowing you to focus on what you do best: healing.

Let's break down some numbers.

In the pursuit of consistent patient flow, many functional medicine practices unwittingly fall into the trap of fragmented marketing – piecing together disparate services, managing multiple vendors, and enduring an escalating monthly cost that far outweighs the results. It's time for radical transparency.

Here's a glimpse into what you might really be paying (or would be paying) to achieve just a fraction of what Lead Better HQ delivers, all while juggling countless separate subscriptions:

Website SEO

($1000-2500)

Hiring a full-time marketing manager ($60K-$100K+ annually)

AI Bot Management

($500-2500)

Software Stack

($800-1500)

Trial-and-error marketing strategies

(Missing out on sales each month)

Lost revenue from missed leads (Missing out every single month)

Estimated Cost of Fragmented Approach (Services + Software): Potentially $3,800 - $14,000+ per month, plus the cost of lost leads and sales.

Lead Better HQ Tiers

Core Automation Hub

$997/mo

  • Lead Better HQ Platform Access: Your all-in-one, HIPAA-compliant digital command center.

  • AI Automations Setup & Integration: Intelligent Virtual Practice Assistant, automated booking, smart funnels, and sales pipeline setup.

  • Unified Communication Hub: All patient interactions (email, SMS, DMs) in one smart inbox.

  • Expert Setup & Activation: We expertly configure your core systems, so you hit the ground running.

  • Dedicated Email Support: Ongoing guidance and technical assistance.

Patient Growth Engine

$1997/mo

  • Everything in The Core Automation Hub (Included).

  • Strategic Social Media Content: 12 professionally crafted, branded posts per month to engage and attract.

  • High-Impact Weekly Email Blasts: 4-5 expertly drafted, value-driven emails per month for your patient list.

  • Website SEO Optimization: Ongoing strategies to boost your Google visibility and attract organic patients.

  • Dedicated Marketing Assistant Support (5 Hours/Month): Expert tactical implementation and optimization support (hours do not roll over).

This isn't just a cost; it's an investment that frees up your time, eliminates marketing headaches, and delivers a consistent stream of high-value patients.

Get Started

Lead Better HQ's HIPPA Compliant Secure & Integrated Power

Your patients' sensitive data deserves the highest echelon of protection. Lead Better HQ is fully HIPAA compliant, adhering to the strictest industry standards for safeguarding Protected Health Information (PHI).

With Lead Better HQ, you gain not just a powerful marketing platform, but a secure sanctuary for your patient data, allowing you to focus on care without compliance anxieties.

We ensure seamless, strategic integration with well-known Electronic Health Record (EHR) systems, including:

Book Your FREE Growth Strategy Session Now

You want a functional medicine practice with a predictable patient flow and the freedom to focus on your transformative care. You've seen the power of Lead Better HQ. Now, it's time to bring that vision into sharp focus for your clinic.

This is a no-pressure, high-value conversation designed to equip you with the strategic clarity needed to make your next best decision for growth. Let us show you how the future of predictable patients is ready to be activated within your practice.

Your questions, answered.

What if I'm already using another CRM?

We seamlessly migrate you from other platforms to our Lead Better HQ CRM as part of the full-suite service to ensure maximum integration and efficiency.

Am I on a contract or month-to-month?

We are so profoundly confident in the transformative power of Lead Better HQ that we don't believe in locking you into restrictive long-term contracts. Your investment is refreshingly straightforward: a month-to-month commitment.

This means you experience unparalleled flexibility while benefiting from continuous, compounding growth.

Should your needs evolve, or if you ever decide to transition away from our full-service management,

you maintain complete control.

Even more functional brands we've built.

Everything You Get With Lead Better HQ

Still wondering if Lead Better HQ is the singular solution your practice needs? Let's dismantle every component, unveil every advantage, and unequivocally lay bare the unparalleled value you're about to receive.

Here's the definitive breakdown of what you're investing in, and what you're gaining:

Your Monthly Command Center & Growth System for $997/month includes:

Done-For You Lead Better HQ (CRM) Activation & Optimization: Your entire patient journey, from lead capture to nurturing, flawlessly automated, tested, tracked and updated monthly.

AI-Powered Appointment Booking & Smart Calendars: Automated scheduling and reduced no-shows.

Unified Communication Hub: All emails, SMS, DMs, and calls in one smart inbox.

Intelligent Automation Workflows: Streamlined follow-up, nurturing, and operational tasks across channels.

Performance Tracking Dashboard & Monthly AI Insights: Real-time data and actionable intelligence for continuous, optimized growth.

Effortless Reputation Management: Automated review collection and brand monitoring.

Comprehensive Digital Asset Management: Pre-built funnels, website builder, courses, and memberships all in one place.

Streamlined Payments & Agreements: Automated invoicing, contracts, and secure payment processing.

Team Management & Collaboration: Add staff, assign leads, manage tasks effortlessly.

Seamless EHR connection: We'll help your important flow between your EHR and our HIPAA compliant Lead Better HQ platform.

UPGRADE TO PRACTICE GROWTH ENGINE (for $1997/mo inclusive) you'll also receive:

Strategic Social Media Content Creation: Expertly crafted, branded social media posts (12/month) to elevate your online presence, build community, and attract ideal patients.

Website SEO Optimization: Ongoing strategies to boost your Google visibility and attract organic patients.

Dedicated Marketing Assistant Support (5 Hours/Month): Expert tactical implementation and optimization support (hours do not roll over).

Engaging Email Marketing & Lead Nurture: Professionally crafted email campaigns and automated sequences (welcome, nurture, education, promotions) that build deep relationships and drive bookings.

Book Your FREE Growth Strategy Session Now

You want a functional medicine practice with a predictable patient flow and the freedom to focus on your transformative care. You've seen the power of Lead Better HQ. Now, it's time to bring that vision into sharp focus for your clinic.

This is a no-pressure, high-value conversation designed to equip you with the strategic clarity needed to make your next best decision for growth. Let us show you how the future of predictable patients is ready to be activated within your practice.

Ignite Your Growth with Lead Better

Your AI-Powered Patient Acquisition Engine for Functional Medicine Clinics

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